PURCHASING CARD RECONCILIATION

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Purchasing Card Reconciler Forum PowerPoint (ppt) -- November 15, 2005
Includes information on PCard changes, eBuy, and ERS.
Purchasing Card Website
Maintained by Purchasing - includes link to on-line cardholder training site
Reconciler Delegation Form
Link to GURU Forms Locator
PC Reconciler Tutorial (NEW!)
On-Line Training Tutorial for Purchasing Card Reconcilers
Purchasing Card Policy
Link to GURU and Policy BS14 - Penn State Purchasing Card
Purchasing Card Procedure (requires Acrobat Reader)
Link to GURU and Procedure PC2009 - Penn State Purchasing Card
Specific Restrictions on Goods and Services (link to GURU)
A list of items that are not permissible or are permissible only in certain situations on the Purchasing Card
Allowable Receipts
Describes receipts required, steps to take to obtain receipts, how to handle credits and duplicate transactions, lost receipts.
Disputing a Purchasing Card Charge (06/03/2004)
Describes process to follow if an unauthorized charge has occurred. Provides link to PNC "Billing Inquiry Form" to use for filing disputes.
Year-End Processing - Generic Rule
Purchasing Card Support Forms - generic support form for use with receipts
There are two versions of this form - one portrait and one landscape. Both are available in GURU either to print as blank forms or to use as fill and print:
- Portrait Support form: (GURU form)
  http://guru.psu.edu/gfug/instruct/2-19PORTfrm3.pdf
- Landscape Support form: (GURU form)
  http://guru.psu.edu/gfug/instruct/2-19LANDfrm3.pdf
  
  You can get from one form to the other by selecting the other form in the Bookmarks section of the Adobe form.
Substantiation Form for Lost or Unobtainable Receipts (GURU form)
Support form to use if a cardholder lost or cannot obtain the receipt. This is a fill and print form in GURU. Requires appropriate approvals before the transaction can be reconciled
(updated link, December 2004).
Contact Information
Purchasing Card Coordinators and PNC Bank
New Cardholder Training
Link to on-line purchasing card training site.
Quick Reference Guide for PSU Cardholders (05/27/2004)
Directions on how to access PNC Bank On-line BankCard Center
On-line Bankcard Center Directions for PSU Cardholders (ppt) (05/27/2004)
Powerpoint presentation providing special instructions for PSU Purchasing Cardholders on use of PNC On-Line Bankcard Center
Security Access
Describes how to obtain security access for Reconciler functions
Documentation
Purchasing Card IBIS Forms and Transactions
Reconciler Forum Minutes
Minutes of Reconciler forums for review and reference
PC Reconciler Listserve
Instructions on how to subscribe to the PC Reconciler listserve
X-Coding Procedure
For general funds, procedure to exclude transactions from federal indirect cost rate per OMB Circular A-21. This links to Financial Guideline FNG05 in the policy manual in GURU.