Purch Card documentation

Purchasing Card Reconciliation

DOCUMENTATION
IBIS Forms and Transactions

Click on function name to view IBIS documentation.
Those which are not highlighted do not currently have documentation.

APCA - Add Purchasing Card Authorization · Use to initially request a card for an individual.
· Follows approval path

UPCA - Update Purchasing Card Authorization · Use to suspend, cancel or update a card.
· Follows approval path.

RPCC - Reconcile Purchasing Card Charges · Used to reconcile receipt to transaction from PNC Bank and to distribute charge to appropriate account(s) & object code(s).
· Transaction - Not Form!

RPNR - Review Posted Not Reconciled · After 30 days, transactions are automatically posted to default account and object code 365
· FO uses this function to reconcile transaction and post to correct account.

UPPD - Update PC Purpose & Description Used by FOs to revise purpose and description, if necessary

BPCC - Browse Purchasing Card Charges · Browse to view purchasing card charges (RPCC format)
· Various selection criteria available, including status, date

BPCH - Browse Purchasing Card Holders Transaction used to view cardholders for unit/area, including current card limits.

BYPC - Browse Your Purchasing Card Charges For use by cardholders to browse (view) transactions on their personal purchasing card.

IPCC - Inquiry Purchasing Card Charges Same function as BPCC, but for use by budget administrators and others viewing budget details. Card number is NOT displayed.

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Page maintained by: Debbie Meder, Assistant Controller
Revised: 09-16-2004

APCA - Add Purchasing Card Authorization	· Use to initially request a card for an individual. · Follows approval path
UPCA - Update Purchasing Card Authorization	· Use to suspend, cancel or update a card. · Follows approval path.
RPCC - Reconcile Purchasing Card Charges	· Used to reconcile receipt to transaction from PNC Bank and to distribute charge to appropriate account(s) & object code(s). · Transaction - Not Form!
RPNR - Review Posted Not Reconciled	· After 30 days, transactions are automatically posted to default account and object code 365 · FO uses this function to reconcile transaction and post to correct account.
UPPD - Update PC Purpose & Description	Used by FOs to revise purpose and description, if necessary
BPCC - Browse Purchasing Card Charges	· Browse to view purchasing card charges (RPCC format) · Various selection criteria available, including status, date
BPCH - Browse Purchasing Card Holders	Transaction used to view cardholders for unit/area, including current card limits.
BYPC - Browse Your Purchasing Card Charges	For use by cardholders to browse (view) transactions on their personal purchasing card.
IPCC - Inquiry Purchasing Card Charges	Same function as BPCC, but for use by budget administrators and others viewing budget details. Card number is NOT displayed.