CONTROLLER
DIVISIONS
Risk Management Office
INSURANCE CERTIFICATES
The Risk Management Office provides evidence of the University’s insurance when required by contract or as part of an external request. Any questions should be directed to the Risk Management Office.
INSURANCE PROGRAMS
- Auto Liability
- Rental Vehicles
- Auto Physical Damage (self-insured)
- General Liability
- Property
- Workers' Compensation
AUTO LIABILITY –
The University maintains auto liability insurance on its owned and leased Fleet, Departmental, College and Campus licensed motor vehicles as required by the Pennsylvania Financial Responsibility Act. Vehicles are covered while traveling in the United States and Canada.
If an employee’s personal vehicle is driven on University business and the vehicle is involved in an accident, that vehicle’s insurance policy will be primary and the University’s auto liability coverage will be excess. The Risk Management Office should be notified, as well as the vehicle owner’s insurer, of an accident involving a non-university vehicle on University business.
When an accident occurs the University driver must complete a Vehicle Accident Report, Page 8.04 - Vehicle Accident Report. This form is to be submitted, no matter how minor the accident, promptly to the Risk Management Office. Any lawsuit or letter of representation from an attorney must be reported immediately to Risk Management.
For further information or questions on this coverage, please contact the Risk Management Office. Also see Travel Policy and/or Policy BS20.
RENTAL VEHICLES –
Cars and Vans:
The University, through its membership in The Big Ten Conference, participates in a corporate contract with National Car Rental and Enterprise Rent-A-Car. This contract provides, among other benefits, broader limits of liability and CDW (Collision Damage Waiver). For details, go to www.travel.psu.edu.
When selecting a rental vehicle for University business travel, all University employees are to select National Car Rental or Enterprise Rent-A-Car as their rental of choice.
Penn State’s corporate discount numbers are:
National Car Rental - # 5160279
Enterprise Rent-A-Car - # XZ15N09
Trucks:
From time to time a number of University units may need to rent trucks from vendors such as Budget, Ryder and Penske. The operation of these rentals is subject to the same rules and conditions as set forth in the University Travel Policy and applicable Pennsylvania Motor Vehicle Law as well as other states and federal regualtions.
When renting a truck from a vendor the unit must adhere to the following:
- If the rental is 30 days or less - the CDW (Collision Damage Waiver) and supplemental liability coverage must be purchased from the vendor.
- If the rental is more than 30 days - please contact the Risk Management Office for insurance coverage.
Note: The University's contracts with National Car Rental and Enterprise Rent-A-Car include primary auto liability and collision damage to the vehicle itself. The University has elected NOT to purchase "personal property" coverage which is an option available to the renter, and for University business the payment of this expense is NOT reimbursable.
Links to:
AUTO PHYSICAL DAMAGE –
The University insures it's owned and leased vehicles for collision and comprehensive damage.
All losses are subject to the following deductibles:
Collision - $1,000
Comprehensive - $500
All losses must be reported by utilizing the Vehicle Accident Report,
page 8.04.
An estimate is to be obtained and submitted to the Risk Management Office.
Any physical damage in excess of $3,500 will be assigned to an outside licensed appraiser for evaluation. Damage to an employee's vehicle while being used on University business is the responsibility of the employee.
GENERAL LIABILITY –
The University maintains an extensive general liability insurance program to protect itself from claims and lawsuits for bodily injury or property damage. This coverage extends to accidents or incidents occurring on University property or in connection with University business conducted elsewhere. This coverage extends to University employees, graduate assistants, wage-payroll, work-study students and residence hall assistants while acting within the scope of their university duties. Other individuals such as students, graduate fellows, or alumni, as well as student organizations or clubs, are not included in this coverage.
In the event of an incident resulting in a bodily injury or property damage, please have the individual complete the Incident Form, page 8.05, and send to the Risk Management Office. DO NOT use this form for a work related injury.
All lawsuits or letters of representation from an attorney must be reported immediately to the Risk Management Office.
A separate liability insurance policy has been negotiated for recognized student organizations. Recognized Student Organizations Liability Insurance.
For further information or questions on these programs, please contact the Risk Management Office.
PROPERTY –
The University maintains property insurance, subject to a $25,000 deductible, to cover losses to its buildings and contents resulting from all risks of physical damage including but not limited to fire, water, theft or a storm. University owned equipment leaving the University’s premises is not included unless separately arranged with the Risk Management Office. Any Department, College or Campus sustaining a loss should complete the Property Loss Report and follow the guidelines provided. Send the completed report to the Risk Management Office.
For further information or questions on this coverage, please contact the Risk Management Office.
WORKERS’ COMPENSATION –
The University covers its employees for injuries sustained while engaged in University work in accordance with the Workers’ Compensation Act of Pennsylvania. The employee should report any injury, no matter how minor, to his/her supervisor. All Workers’ Compensation claims are administered by the Office of Human Resources. For more information on Workers’ Compensation see the Workers’ Compensation website, Workers' Compensation.
As one may suspect, with a university as large as Penn State, these are not the only insurance programs the Risk Mangement Office administers. There are special insurance programs available to specific areas of the University. Please contact the Risk Management Office for further information concerning unique situations.
This site maintained by: Cristene N. Boob
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